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Privacy notice
Draft — must be reviewed before launch
This page is a working draft written to be honest about how the service operates. It is not legal advice and it has not been reviewed by a solicitor. Every amber field must be completed, and the whole page checked against the business's actual practices, before the site goes live.
Who is responsible
Registered company name is the data controller for the personal data described here. Contact us at [email protected] . ICO registration number to be completed.
What we collect
- When you send an enquiry: your name, email address, phone number if you give one, the company or proposed name, and whatever you write in the message.
- When you check a company name: the name checked, the structure and jurisdiction selected, and the outcome. We store a one-way hash of your IP address, not the address itself, to spot abuse of the checker.
- When you become a client: identity documents, proof of address and the information needed to make filings and satisfy anti-money-laundering obligations.
- Automatically: ordinary server logs.
Why, and on what basis
- To answer your enquiry and provide the service — performance of a contract, or steps taken at your request before one.
- To meet anti-money-laundering and company law obligations — legal obligation.
- To keep the site working and prevent abuse — legitimate interests.
Who we share it with
Companies House and HMRC where a filing requires it. Banking providers where you ask for an introduction, and only what that provider needs. Our hosting and email suppliers, as processors. We do not sell personal data and we do not share it for advertising.
What goes on the public register
Company filings are public. A director's name, service address, month and year of birth and nationality are published by Companies House. Using a service address is how you keep a residential address out of that. Anything already published stays in the historic record.
How long we keep it
Enquiries that do not become clients: retention period to be confirmed . Client records and due diligence: for the period required by anti-money-laundering law after the relationship ends. Name check logs: retention period to be confirmed .
Your rights
You can ask for a copy of your data, ask us to correct it, ask us to delete it where we are not required to keep it, object to processing based on legitimate interests, and complain to the Information Commissioner's Office. Where the law requires us to retain something — anti-money-laundering records in particular — we will tell you that rather than quietly ignoring the request.
Cookies
See the cookie notice.